BY-LAWS OF THE
NEW ORLEANS LEAGUE TENNIS ASSOCIATION, INCORPORATED
(Ratified by Acclamation by NOLTA General Meeting in Plenary Session of 1/10/04)
ARTICLE I
Name
The name of this association is the New Orleans League Tennis Association hereinafter referred to as NOLTA. NOLTA was founded February 11, 1995 and incorporated June 29, 2000.
ARTICLE II
Purposes
This is a non-profit organization devoted to the development of tennis as a means of healthful recreation and physical fitness and to maintenance of rules of play and high standards of sportsmanship.
ARTICLE III
Affiliation
NOLTA shall abide by the rules, principles and obligations as set out in the Constitution and by-laws of the United States Tennis Association where applicable to NOLTA.
ARTICLE IV
Membership
There shall be three categories of membership in NOLTA: Adult, Junior and Honorary. Any person interested in the purposes of NOLTA is eligible for membership. Adult members shall be those individuals who have played in any NOLTA Leagues activity during the current calendar year and have paid the requisite league dues/fees; OR, 2) have not participated in NOLTA leagues activities during the current calendar year, but have paid the requisite dues/fees set by the NOLTA Board of Directors (hereinafter “the Board”) during the current calendar year in order to maintain their membership status as a non-playing member. Honorary membership may be conferred upon such worthy persons as may be elected by the Board. Junior Members: maximum age is 17 on January 1 of current year, and they have participated in NOLTA Junior activities, and have paid the applicable fees for the activities they have participated in.
ARTICLE V
Application for Membership
Initial applications for Adult and Junior membership shall be submitted to the NOLTA VP for Membership. The Membership VP shall keep and make available to the President an accurate roster of members at all times. The President shall report the number of members at each annual meeting along with a report of gains or losses since the last annual meeting.
ARTICLE VI
Voting Rights
Each Adult and Honorary member shall have the right to one vote at annual meetings or special meetings. A member must be present at a meeting in order to vote.
ARTICLE VII
Dues/Fees
The Board shall determine what dues are necessary for the effective operation of NOLTA. Honorary members shall pay no dues/fees.
ARTICLE VIII
Expulsion of Members
The Board shall have the power to suspend or expel any member. Any member who fails to pay dues/fees shall be subject to suspension under this process. Subsequent payment of dues up to a current level automatically reinstates a member that has been suspended for nonpayment of dues/fees.
ARTICLE IX
Meetings of the Members and Officers
The President shall convene meetings of the Board as the President deems necessary. Unless otherwise specified herein, Roberts Rules of Order shall govern the Board meetings. A quorum shall be defined as five (5) members of the active membership for which the meeting is called.
The Board shall have the authority to establish such rules and procedures as may be deemed necessary, convenient or appropriate to the conduct of the business of NOLTA at any meeting or occasion that involves the NOLTA policy.
ARTICLE X
Board of Directors
The following shall be members of the NOLTA Board and shall have the duties and responsibilities described below:
10.1 The President shall be the chief executive officer, and shall direct NOLTA toward the purposes set out in Article II. The President shall preside at meetings and appoint all committee chairmen and members whose appointments are not otherwise provided. The President shall seek to develop associations with individuals and organizations that may be willing to sponsor or support NOLTA activities..
10.2 The First Vice President shall assist the President in the performance of his/her duties and shall exercise all of the powers of the President in his/her absence or in the case of his/her resignation, incapacity or death. The First Vice President shall serve as Chairperson at all meetings when the President is not in attendance. In addition the First Vice President shall maintain a current copy of Roberts Rules of Order, and shall serve as Parliamentarian.
10.3 The Vice President of the Men's Leagues shall schedule and supervise the Men's League activities, with the approval of the Board.
10.4 The Vice President of the Women's Leagues shall schedule and supervise the Women's League activities, with the approval of the Board.
10.5 The Vice President of Tournaments shall schedule, coordinate and supervise all NOLTA tournaments with the approval of the Board.
10.6 The Vice President of the Mixed Doubles League shall schedule, coordinate and supervise the Mixed Doubles League with the approval of the Board.
10.7 The Vice President of the Junior Development Program shall schedule coordinate and supervise the Junior League activities, with the approval of the Board.
10.8 The Vice President of Media shall coordinate with the President inquiries with and to the Media, make press releases to the Media, be responsible for publicity and maintaining good public relations within the metropolitan tennis community, and shall be responsible for publishing the bulletin named NOLTA News.
10.9 The Vice President for Membership shall recruit new members and maintain a file of current annual membership, and mailing lists.
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10.10 The Treasurer shall:
1. Prepare the annual operating budget,
2. Be responsible for the day-to-day financial management of NOLTA,
3. Report in full the financial condition and operations of NOLTA at the annual meeting of the membership and to the President and/or the Board at their request,
4. Ensure that the annual operating budget is implemented,
5. Deposit the funds of NOLTA in one or more banks selected by the Board, to be disbursed in accordance with the directions of, and upon the signatures of persons designated by the Board,
6. Keep a full account of all moneys received and paid out and make such reports thereof to the President and Board of Directors as required,
7. Receive and have custody of all deeds, securities, notes, contracts and other financial papers of the association,
8. Make such reports thereof to the President and Board of Directors as they may require,
9. Sign such papers as may be required by his office or as may be directed by the Board, and
10. Perform such duties as may be incidental to the office.
10.11 The Secretary shall issue in writing all notices of meetings of members of NOLTA and the Board and keep complete minutes and records of each meeting and present those minutes for approval at the next meeting. The Secretary shall keep detailed descriptions of duties for all Board positions and shall make those available for review at all Board meetings.
10.12 The Vice President for Public Relations shall promote good relations for all tennis activities in the metro area of New Orleans.
ARTICLE XI
Officers
11.1 At the Annual Meeting of the membership each year, the Officers of NOLTA shall be elected by a majority of the members present.
11.2 The term of office shall be for two calendar years commencing January 1 of the first year elected and ending December 31 of the second year elected.
11.3 Vacancies occurring in elected offices shall be filled by appointment of the President for the remaining term of the office so vacated.
11.4 The President shall not serve in the same office two consecutive terms. The First Vice President shall not serve in the same office for more than two consecutive terms.
11.5 If any Board member shall fail to attend three consecutive meetings, the President may remove that member from office.
11.6 Detailed duties of any Board Office may be created, amended, or deleted, ONLY by a Board vote of no less than two-thirds of the active Board present, and then ONLY with a corresponding change in the By-Laws.
ARTICLE XII
Committees
12.1 NOLTA shall have a Nominating Committee. NOLTA may have such other committees as may be appointed by the President.
12.2 The Nominating Committee shall be composed of the current President and two immediate past Presidents. If one or both of the immediate past presidents are unwilling or unable to be on the Committee, then the current President shall appoint members of the Board of Directors as necessary to constitute a Nominating Committee of three persons. The Nominating Committee shall direct the Secretary to provide a listing of the nominees to the current active members by mail or bulletin within 60 days of the meeting. The time and place of the Annual Meeting shall be specified and review the right of the members to send write-in nominees as in 12.3.
12.3 NOLTA members shall be entitled to send write-in nominees, which must be mailed to NOLTA, 5500 Prytania Box 223, New Orleans, La. 70115 at least seven days prior to the election. Nominations will not be accepted from the floor during the Annual Meeting.
ARTICLE XII
Annual Meeting
The Annual Meeting of the membership of NOLTA for the election of Officers and for transaction of any other business shall be held in January at the time and place announced. The order of business at the annual meeting of members of NOLTA shall be as follows:
1. Reading and approval of the Minutes of the meeting last held
2. Treasurer's Report
3. President's Report
4. Elections
5. Miscellaneous or Special Business
6. Adjournment
ARTICLE XIV
Rules and Regulations
All tennis activities of Adults shall be administered according to the NOLTA Rules and Regulations for Adults, copy of which is posted to the web-site.
All tennis activities of Juniors shall be administered according to the NOLTA Rules and Regulations for Juniors.
ARTICLE XV
Amendments
These by-laws shall be subject to alteration, amendment, or repeal by a majority vote of the Board of Directors. A minimum of two-thirds of the Board of Directors shall be present at the time the vote is taken to change the by-laws. Prior to becoming effective, any such action must be ratified by a majority vote of the General Membership at an Annual Meeting of NOLTA.
ARTICLE XVI
Audit
The Board of Directors of NOLTA shall cause the books and accounts of NOLTA to be reviewed by a NOLTA member not currently serving on the Board to ensure that the finances are being managed in accordance with Generally Accepted Accounting Principles.